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23/11/2025

Seamless migartion from Google Workspace to Microsoft 365 with Enhanced Security & Modern Management

This case study highlights how Techtron seamlessly migrated a mid-sized organisation from Google Workspace to Microsoft 365, without downtime, while strengthening security, modernising device management, and improving user productivity through expert planning and training.

CLIENT OVERVIEW

A mid-sized organisation relying on Google Workspace for email, collaboration, and cloud storage approached Techtron to modernise their environment, improve security, and gain tighter control over devices and data. Their goal was to move to a unified productivity and security platform without operational disruption. 

CHALLENGE

The client’s Google Workspace environment had grown organically, with multiple third-party integrations, inconsistent device management, and limited visibility into overall security posture

They required:

  • A complete migration from Google Workspace to Microsoft 365
  • Zero or minimal downtime during the transition
  • User training to ensure rapid adoption of Microsoft tools
  • Strengthened security posture using Microsoft Premium licensing
  • Integrated endpoint management and advanced threat protection

TECHTRON’S SOLUTION

1. Comprehensive Migration to Microsoft 365 
Techtron executed a full migration from Google Workspace to M365, including:

  • All mailboxes, calendars, and contacts
  • All Google Drive data, shared drives, and team files
  • Connected systems and application dependencies

The migration was planned and executed to ensure business continuity, with cutover scheduled for a low-impact window. All users were able to continue working with minimal change on the day of migration.

2. User Training & Adoption Enablement  
To ensure a smooth transition to the Microsoft ecosystem, Techtron conducted: 

  • Interactive training sessions focused on Outlook, OneDrive, Teams, SharePoint, and Office apps 
  • Adoption guidance and best practices to help users make the most of the Microsoft suite 
  • Ongoing support to resolve initial user queries and build confidence in the new environment 

As a result, staff adapted quickly and productivity returned to normal within days. 

3. Deployment of Microsoft Premium Security Stack
By implementing Microsoft 365 Premium accounts, Techtron unlocked the organisation’s full security capabilities, including:

  • Advanced threat protection 
  • Conditional Access and identity security 
  • Data loss prevention and compliance features 
  • Centralised security insights through Microsoft Defender and Secure Score

This allowed the client to move from a fragmented, reactive security model to a unified and proactive one.

4. Application Integration & Seamless Access
Techtron reviewed all applications previously integrated with Google Workspace and ensured:

  • Correct reconfiguration to the Microsoft environment
  • Smooth authentication via Azure AD/Entra ID
  • No downtime for mission-critical tools

Users were able to access their systems immediately post-migration, eliminating productivity impact.

5. Intune & Defender for Endpoint Deployment
A major focus of the project was modern device management and endpoint security. Techtron deployed:

  • Microsoft Intune for full lifecycle device management
  • Defender for Endpoint as the enterprise-grade EDR solution
  • Standardised compliance policies across all devices
  • Application deployment and configuration baselines
  • Ongoing monitoring to ensure devices remained compliant and protected

This modern management approach significantly improved visibility, control, and security across the entire environment.

RESULTS

  • 100% successful migration of all Google Workspace data and mailboxes
  • Zero operational downtime for the organisation
  • Improved security posture, leveraging Microsoft’s advanced security tools
  • Increased user adoption, with staff trained and comfortable using the Microsoft ecosystem
  • Streamlined device and security management through Intune and Defender for Endpoint
  • Consolidated systems under a single platform, reducing complexity and long-term cost

CONCLUSION

Techtron enabled the client to move from a fragmented Google environment to a fully
integrated Microsoft 365 ecosystem with strong security and management foundations.
Through meticulous planning, hands-on training, and modern security deployment, Techtron
delivered a seamless transition that improved productivity, security, and long-term scalability